Competition #: 2025-5
Posting date: March 24, 2025
Closing date:April 21, 2025
Duration: Indeterminate
Classification level: Level 4 (under review)
Salary: $89,214 – $105,119 (under review)
Number of positions: 1
Status: Excluded
About the Association
The Canadian Association of Professional Employees (CAPE) is a dynamic and progressive union representing over 25,000 professional employees in the federal public sector. At CAPE, we are committed to fostering an inclusive and equitable environment for all our members.
Our organization offers a:
Progressive work environment
Flexible Work Model & Remote work opportunities
Seamless transition for public servants
Great work-life balance
Position Summary
Under the direction of the General Counsel and Director of Policy, the Paralegal conducts research, prepares legal reports, organizes the legal team’s privileged and confidential files, assists Counsel in judicial and quasi-judicial settings for internal and external matters, as well as assists Counsel in preparing and providing strategic and legal advice.
Requirements
Education & Experience
- Successful completion of an accredited paralegal education program.
- Licensed paralegal in good standing with the Law Society of Ontario is an asset.
- An equivalent combination of education, training, and/or experience may be considered.
- Experience in conducting paralegal or law-related activities.
- Experience conducting substantive legal research and analysis on legal issues.
- Experience in preparing and updating legal reports.
- Experience handling confidential, privileged, and otherwise sensitive information.
- Experience assisting counsel in the preparation of cases for hearings, settlement discussions, and other judicial or quasi-judicial settings.
- Experience gathering, organizing and preparing large volumes of legal documents, files, and information, including reviewing documents for relevancy and privilege.
- Experience maintaining databases of legal documents and files.
- Experience serving and filing legal documents with a board, tribunal, or the courts.
- Experience assisting counsel in an advisory capacity.
- Experience working with Constitutions, By-Laws, and other governing documents.
- Experience working with collective agreements or in a union setting is an asset.
Note: Equivalent combinations of education and/or experience are considered.
Key responsibilities
- Conducting substantive research on labour, employment, and union-related legal matters, including internal and external labour relations matters.
- Preparing and updating a variety of legal reports.
- Preparing, organizing, analyzing, and maintaining the legal team’s files, information, and evidence.
- Assisting Counsel in an advisory capacity including drafting summaries and formulating recommendations to support legal opinions.
- Assisting Counsel in preparing cases for litigation, adjudication, arbitration, mediation, or other judicial or quasi-judicial processes, including drafting and formatting legal documents such as pleadings, motions, affidavits, facta, records, briefs, demand letters as well as preparing books of documents and jurisprudence.
- Assisting Counsel in gathering, organizing, and preparing large volumes of legal documents and information, including reviewing documents for relevancy and privilege.
- Reviewing confidential medical, financial, or other personal information for relevancy and importance for internal and external grievances, complaints, and other judicial or quasi-judicial processes.
- Reviewing and organizing evidence for relevancy and importance.
- Coordinating with CAPE members, directors, CAPE staff, partners, associates, advisors, external counsel, stakeholders, and other third-parties.
- Interviewing witnesses and preparing statements.
- Assisting Counsel at all stages of hearings, investigations, settlement discussions, and litigation, including before the Federal Public Sector Labour Relation and Employment Board, Federal Court, Ontario Labour Relations Board, Ontario Courts, and in other judicial or quasi-judicial settings.
- Analyzing, updating, and amending the Association’s governing documents.
- Assisting Counsel in developing and updating policies, protocols, and directives.
- Maintaining accurate records and databases of grievances, complaints, and settlements.
- Reviewing meeting minutes, notes, reports, and preparing updates related to ongoing files.
- May perform other duties as required.
Other skills and abilities
Ability to write and prepare reports.
Ability to take and organize accurate notes, minutes, reports, and records.
Skills in researching, analyzing and organizing data.
Professional knowledge and understanding of the importance of maintaining confidentiality.
Ability to work collaboratively and autonomously on diverse tasks.
Problem solving.
Ability to work under pressure.
Knowledge of terminology used in legal settings.
Professional knowledge of the labour and employment law of Canada and Ontario.
Professional knowledge of CanLII and Westlaw.
Professional knowledge of Microsoft Office, including Word, Outlook, Teams, Excel, and PowerPoint.
Professional knowledge of the Federal Public Sector Labour Relations, Canada Labour Code, Ontario’s Labour Relations Act,1995, Canadian Human Rights Act, Ontario’s Human Rights Code, Ontario’s Employment Standards Act, 2000, Financial Administration Act, Parliamentary Employment and Staff Relations Act, Public Service Superannuation Act, Employment Equity Act, and other related legislation, regulations, policies, and directives.
Condition of employment
Must meet the language requirement of the position.
Additional Information
Candidates must be fluently bilingual in both English and French at the time of application. This position requires advanced proficiency in both spoken and written English and French, and candidates should be prepared to demonstrate this fluency during the recruitment process.
If you are Indigenous such as First Nations, Inuit or Métis, a person within an equity-deserving groups, or a person of color, we encourage you to self-declare in this recruitment process. This self-declaration information may be factored into selection decisions and to address CAPE’s commitment to increase representation for these groups.
CAPE is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact rh-hr@acep-cape.ca. All information received in relation to accommodation will be kept confidential.
An eligibility list of applicants may be established from this process to staff similar positions within CAPE.
Acknowledgment of receipt of applications will not be sent; we will contact applicants when the screening and interview phases are completed.
The recruitment committee reserves all rights to use any methods that they deem appropriate to evaluate the applicants.Communication for this process will be sent via email. It is the responsibility of the applicant to ensure that accurate contact information is provided and updated as required and to update their personal information when it changes. Applicants who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
Time-sensitive correspondence may be transmitted via email, and it will be the applicant's responsibility to check their email regularly. Failure to respond to communications may result in elimination from this process.
CAPE may decide to use top-down or random selection or any other additional qualification to determine the number of applicants who will be considered for the next stage of the evaluation.
How to Apply
Interested applicants should submit their resume, a cover letter outlining their interest in the position and relevant qualifications and contact information for two professional references to rh-hr@acep-cape.ca by April, 21, 2025.
We thank all applicants for their interest in this position.
